Privacy Policy
01 Information we collect
We collect the following types of information to provide school management services:
- Personal Information: Names, email addresses, contact details, and profile photos.
- Student Records: Student IDs, enrollment data, grades, attendance records, and academic history.
- Employee Records: Employee IDs, designations, payroll information, and attendance records.
- Financial Records: Invoices, payment history, and fee schedules.
- Usage Data: Login timestamps and session information for security purposes.
02 How we use your information
Your information is used solely for school management purposes, including:
- Managing student enrollment, grades, and academic records.
- Processing employee payroll and attendance.
- Generating invoices and processing payments.
- Producing academic reports, report cards, and certificates.
- Providing secure access to the system through user accounts.
- Maintaining system security through login monitoring.
03 Data sharing
We do not sell, trade, or rent your personal information to third parties. Your data is shared only with:
- The subscribing school or educational institution that manages your records.
- Authorized school administrators, faculty, and staff as required by their roles.
- Government agencies when required by law or regulation (e.g., DepEd reporting).
04 Data security
We implement appropriate security measures to protect your information, including:
- Encrypted passwords and secure authentication.
- CSRF protection on all form submissions.
- Role-based access control to limit data access.
- Session management with automatic timeout.
- Rate limiting on login attempts to prevent brute-force attacks.
05 Data retention
Academic and financial records are retained as required by educational regulations. Historical records such as grades, payroll data, and payment history are preserved to maintain data integrity and comply with regulatory requirements.
06 Your rights
You have the right to:
- Access your personal data stored in the system.
- Request correction of inaccurate or incomplete information.
- Request deletion of your personal data, subject to legal and regulatory retention requirements.
- Withdraw consent for optional data processing activities.
To exercise these rights, contact your school administrator or reach out to us directly.
07 Account deletion
If you have an account in our system, you may request account deletion at any time. To request deletion of your account and associated personal data:
- Within the app: Contact your school administrator to request account removal.
- Outside the app: Send an email to [email protected] with the subject line "Account Deletion Request" and include your full name and email address associated with your account.
Upon receiving your request, we will:
- Verify your identity to protect against unauthorized requests.
- Delete your user account and personal login credentials.
- Remove personal data that is not required to be retained by law or educational regulations.
08 Children's privacy
Our application is used by educational institutions that may manage records of minors. All student data is collected and managed by the subscribing school in accordance with applicable laws. We do not knowingly collect personal information directly from children without school and parental authorization.
09 Changes to this policy
We may update this Privacy Policy from time to time. Any changes will be reflected on this page with an updated effective date. We encourage you to review this policy periodically.
10 Contact us
If you have questions or concerns about this Privacy Policy, please contact us:
- Company spark
- Email [email protected]